Must-Know [LATEST] FileNet Interview Questions and Answers

Must-Know [LATEST] FileNet Interview Questions and Answers

Last updated on 12th Nov 2021, Blog, Interview Questions

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Loganathan (Filenet admin developer )

Loganathan has expertise in Salesforce, File, Database, JMS, SMTP, Apache Tomcat, WebSphere, WebLogic & JBoss, Mule ESB, XML, SOAP, REST, XSLT, CI/CD, Docker, Jenkins, and BitBucket. His interview questions help to impart knowledge and skills in core fields and give insightful knowledge to students.

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    FileNet is a content management application which enables the users to manage the organisation’s content documents. The FileNet software offers lifecycle management, transactional content processing, document management, content consolidation, content-based application, compliance and governance.In this article, you can go through the set of IBM FileNet interview questions most frequently asked in the interview panel. And these lists will help you to crack the interview as the topmost industry experts curate these at ACTE training.

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    1. What Is Filenet Technology?


    • FileNet is an Enterprise Content Management (ECM) solution product suite from IBM. Enterprises uses FileNet to manage their content and business processes.
    • FileNet P8 platform, the latest version of FileNet system, provides a framework for developing custom enterprise systems, offering much functionality out of the box and capable of being customized to manage a specific business process.

    2. What Is Document Lifecycle?


      Document lifecycle in FileNet P8 is a sequence of states (like Draft, Review, Publish, close etc) that a document will go though over its lifetime, as well as the action that are triggered when document move from one state to another. A user or application can move the doc forward or backward in its lifecycle.

    3. Does Filenet Component Ce, Pe, Ae Support Server Clustering? What Kind Of Clustering Is Supported By Filenet P8?


    • FileNet P8 platform supports Asymmetric, Symmetric, N + 1, and N to M clusters. This includes FileNet Content Engine, Process Engine and Application Engine.
    • Asymmetric clusters include both active and passive servers. i.e. In case of Asymmetric 1-to-1 cluster, there is one active and another passive server. This is simplest form of clustering.
    • Symmetric clusters include all the active servers. In Symmetric clusters different servers run different services but in case of fail over, multiple services are be moved on to one server.

    4. Which Protocol Is Used By Filenet P8 Process Engine (pe) To Connect To Content Engine (ce) Or Application Engine (ae)?


    • IIOP is used by PE to communicate with CE and AE.
    • IIOP means ‘Internet Inter-ORB Protocol’
    • ORB means ‘Object Request Broker’
    • As CE is installed on AE, it uses direct API calls to communicate with AE.

    5. In How Many Databases Does Filenet Content Engine (ce) Stores Data?


      FileNet Content Engine (CE) has two or more databases:

    • Global Configuration Database (GCD) database (FNGCDDB)
    • Object Store databases (one or more)
    • A FileNet P8 domain can contain one or many object stores. Each object store has its own database which could be existing database or can be created by object store creation wizard in FEM.

    6. Where Filenet Content Engine (ce) Physically Stores Documents?


      FileNet Content Engine can be configured to store documents at following places:

    • In Database as blobs (IBM recommended maximum document size to store as blob is 10 KB)
    • In File Store
    • In Fixed Storage Devices (like EMC Centera)

    7. What Is Fn P8 Domain?


      The FileNet P8 domain represents a logical grouping of physical resources (such as object stores) as well as the Content Engine servers that provide access to those resources. A server can access any resource in the domain, but cannot access any resource that lies outside of the domain. The CE Global Configuration Data (GCD) database stores information about the resources and services for the FileNet P8 Domain.

    8. What Is File Store And File Store Policy?


      File Store is the physical folder where FileNet stores documents. Multiple File Stores can be created to store documents at two different places. This type of setup is called File Store Farm. File Store Policy allows distribution of documents in File Store Farm.

    9. What Is The Use Of Content Engine Query Builder?


      CE Query Builder allows FileNet users to find Content Engine objects and to carry out bulk operation on them. Query Builder is part of FileNet Enterprise Manager (FEM) software comes with FileNet Content Engine installable.

      The basic functionality of Query Builder includes:

      • Find objects using property values as search criteria.
      • Create, save and run simple searches.
      • Create and save search templates that will prompt for criteria when launched.
      • Launch search templates that are provided with each Content Engine and Enterprise
      • Manager installation.
      • Create, save, and run SQL queries.

      The Query Builder searches can be combined with bulk operations that include the following actions, available on the Query Builder’s Actions tab:

      • Delete objects.
      • Add objects to export manifest.
      • Undo documents checkout.
      • Lifecycle actions (set exception, clear exception, promote, demote, reset).
      • File documents and custom objects in folder and unfile them from folder.
      • Run VBScripts or JScripts.
      • Edit security by adding or removing users and groups along with allow and deny permissions.

    10. What is Filenet p8 White paper?


    Filenet p8 White paper

    11. How To Determine If Filenet Content Engine (ce) Is Running Fine?


      Following are few things one can check to find out if FileNet CE is running fine:

    • Check WebSphere console for ‘FileNetEngine’ web application status. It should be in running state.
    • Try connecting to CE using FEM. If connection is fine CE is running. If CE is not running user will get message ‘Unable to logon to P8 domain’.
    • Try logon to FileNet Workplace. If user is able to sign in, CE & directory services are running fine. If not user will get ‘credential exception’.

    12. Does Filenet Ce Provide Content Compression Or Encryption?


      No. The FileNet P8 5.1 release supports this encryption feature that helps to protect the content from unauthorized access.

    13. How Authentication Is Handled In Filenet P8?


      Authentication is a process of checking if the user entered credentials are correct. FileNet P8 uses two different standards for authentication:

      Java Authentication and Authorization Service (JAAS) standard JAAS provides a policy-based framework to determine who is invoking a Java application. The Content Engine EJB resides within the J2EE Application Server’s EJB container. CE therefore uses JAAS pluggable framework for authentication.

      Web Services Security (WS-Security) standard FileNet web services uses WS-Security standards for authentication. Like JAAS, WSSecurity is an extensible standard which supports multiple security token formats i.e. Username Token, Kerberos Tokens, SSL X.509 Tokens etc.

      When the Content Engine server receives a web service request, the Content Engine Web Service Listener extracts the WS-Security header and performs a JAAS login based on its contents. If this JAAS login is successful, then the Web service listener passes the request onto the Content Engine EJB layer within the EJB container.

    14. What Is Content Engine Web Services (cews)?


    • Communication with FileNet Content Engine (CE) can occur through the EJB transport or Content Engine Web Services (CEWS) transport.
    • Web services are commonly used by loosely coupled frameworks like service-oriented architecture for connecting components. IBM FileNet Content Manager provides CEWS for accessing nearly all features available in the CE server.
    • A Web Services Description Language (WSDL) file is provided by FileNet to use a Web services interface. CEWS clients (stub classes) can be generated from these WSDL files.

    15. Why Use Custom Objects When We Have Content-less Document?


      Custom objects are for creating composite objects. It can contain content-less document, i.e. only metadata as well as other document classes and/or custom objects as its properties.

    16. What Is Component Queue And How To Configure Component Queue In Filenet?


      Component queues make it possible to process a workflow step using an external entity, such as a Java™ object or Java Message Service (JMS). Using Process Configuration Console, you configure a component queue with an adaptor, either Java or JMS. The Java adaptor allows you to expose public methods from a Java class as operations on a queue. The JMS adaptor allows you to publish workflow data to a JMS queue, also using operations. Using Process Designer, the workflow author adds a component step to a map and selects operations for that step from the list of component queues. The workflow author also specifies the appropriate expression for each operation parameter.

    17. What Are Stored Search And Search Template?


    • Workplace provide object search to help users quickly locate they items they are looking for. Multiple options are available to workplace users for searching objects stored in FileNet Content Engine including simple search, stored search, search templates etc.
    • By default the simple search is available to users. Using simple search users can create customized searches for documents, folders, and custom objects. The search criteria’s and options can be configured using the Search view of the User Preferences page of workplace.
    • Both stored searches and search templates are predefined searches configured by administrators using Search Designer tool.

    18. What Are Root Classes In Filenet?


    • A root class is a class without a parent. FileNet object store has multiple root classes including Document Class, Annotation, Choice List, Event etc. The ‘Parent Class’ property of these root classes is ‘None’ (as shown in below screen shot).
    • The root classes are created automatically during object store creation. Once the root class is created, subclasses and properties can be added to the object store.
    • For example, a document subclass can be added under root class (Document Class) by running the Create a Class wizard from Enterprise Manager.
    • Except the ‘Document Class’, all other root classes are places under ‘Other Classes’ in Enterprise Manager as shown in below screen shot:
    • FPRIVATE “TYPE=PICT;ALT=FileNet Enterprise  Manager – Root Classes”

    19. What Is The Difference Between File Store And Object Store?


    • An OBJECT STORE is a database repository for storing objects.
    • But FILE STORE deals with at which it stored format type. File systems that are used for file stores must through the NFS or CIFS protocol.

    20. In How Many Databases Does Filenet Process Engine (pe) Stores Data?


      FileNet Process Engine (PE) stores data in to one database named VWDB.

    21. Explain FileNet Application Engine Architecture?


    FileNet Application Engine Architecture

    22. What Is An Isolated Region?


      An isolated region is a logical subdivision of the workflow database that contains the queues for the work items, event logs, rosters, and other configuration information.

      Below are few facts about isolated region:

    • FileNet Process Engine have Isolated Regions
    • ‘Process Configuration Console (PCC)’ is used to create and manage Isolated Regions.
    • One PE can have multiple Isolated Regions.
    • Multiple Isolated Regions cannot connect to same Content Engine (CE).
    • Initializing new Isolated Region creates default structure as Inbox, default roster and event log.
    • A system administrator uses FileNet Enterprise Manager (FEM) to define the isolated region. A Process Engine host, the communication point, a password, and isolated region number are required to define isolated region in CE.

    23. Why Do We Need Multiple ‘isolated Regions’?


      An isolated region is a logical subdivision of the workflow database in FileNet Process Engine.

      Different units in an organization who do not want to share workflow data can create different isolated region.

      For example the research department and the finance department in an organization have two all together logically different processes. It is recommended to have two different isolated regions for these two departments.

      Multiple isolated regions also make it easy to maintain the systems. Changes made into one region don’t affect the users of another region.

    24. What Are Different Types Of Queue’s In Process Engine?


      Process Engine (PE) queues holds the work items waiting to be processed. The queues in PE can be managed using Process Configuration Console (PCC). PE has 4 different types of queues:

      User Queues:

      User queues hold work items assigned to a users or being tracked by a user. There are two different type of user queues created when an Isolated Region is initialized.

      Work Queues:

      Work queue hold work item which can be processed by one or many users part of a group.

      Component queue:

      Component queue holds work items to be processed by component step in workflow. The components steps are to process a work item using an external component.

      System Queues

      Internally used by Process Engine, System queues are not accessible to the users or administrators. Conductor, Delay, and InstructionSheet Interpreter are few of the examples of system

    25. How To Delete A Queue In Process Engine?


    • FileNet doesn’t provide any mechanism to delete a queue; whether it is a work queue or a component queue.
    • The only workaround is to initialize the isolated region in following way:

    • Export isolated region configuration data to XML – Use Process Configuration Console (PCC) to export all components of selected isolated region.
    • Initialize a isolated region.
    • Take a backup of XML file from the export in step 1 and carefully edit the XML file to remove the nodes of unwanted queue.
    • Import the XML file in recently initialized isolated region with the option ‘overwrite’.
    • Validate the configuration.
    • FileNet developer should design and configure the queues very carefully to avoid a situation where they will have to delete a queue.

    26. What Happens To The Work Items When A Work Queue Is Deleted From Pe?


    • Process Engine work queue holds the work items. FileNet P8 doesn’t provide any easier way to delete a queue.
    • Queues can be deleted by initializing the isolated region. When a queue is deleted all the work items in it are also deleted.

    27. What Is The Difference Between A Roster And A Queue?


      There is no gross difference in querying a queue or a roster. Each is a table and the issue in querying them will be based on the number of items needed to be reviewed by the database, the effort in deconstructing what needs to be returned and the number of objects that are returned.

      A Roster
      A Queue
      A roster is used to find work. It represents work that could be in any number of different queues. Otherwise you’d have to scan each queue to find work. Think of it as a lookup to your work regardless of queue. A queue is used to separate similar work for similar actions. Work is processed from a queue and can be filtered. It is rare to look for work via a queue as a roster is more efficient.
      To process work you either know the queue its in (inbox style application), or look it up in the roster and then process it. You always return queue elements or roster elements in a query where you don’t know how many items are returned. This is simply a return of columns in the table.

    28. What Is The Use Of Process Administrator?


    • FileNet Process Administrator allows FileNet administrator to view and manage work in progress.
    • Process Administrator is a Java Applet based UI and can be invoked from IBM Workplace’s admin section.
    • Following tasks can be performed though Process Administrator: Search workflows, work items, workflow events, and workflow statistics.

    29. Where To Find Information About The Workflows Or Work Items Which Are Terminated?


      The FileNet Process Administrator allows administrator to search for events in event logs. The information about the terminated work items can be found though Process Administrator by search for events.

    30. What is CM Farm in Filenet?


    CM Farm in FileNet

    31. What Is The Difference Between A Document And A Record In Filenet Terms?


    • A document is a file that you can be create, save, and subsequently retrieve and update, replacing the old version with the updated version.
    • A record is a reference to information and provides metadata to manage the information. Records can electronic or physical (i.e. a document stored in CE or a physical book).
    • A document which is added to an IBM FileNet P8 content repository, but it is not yet declared as a record is called as ‘document’, not a record. As soon as the document is declared as a record, we consider the document a record.
    • Document objects are stored in the Records-enabled content Object Store (ROS) and the corresponding record objects are stored in the File Plan Object Store (FPOS).

    32. Should All The Properties Of Ce Replicated To Rm?


      No. One should avoid duplicating the properties unless and until it represent a specific requirement. Properties which have functional need for document management should be used in CE, while properties which have functional need for records management should be used in RM. If a property happens to be needed for both, then it should exist in both. Many ECM architects use the exact same properties in ROS (CE) and FPOS (RM) for simplicity.

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    33.Explain the use of FileNet Consistency Check utility.


      The FileNet Consistency Check tool is a utility part of FileNet Enterprise Management (FEM). It verifies files stored in the FileStore corresponds to the metadata in the CE database or not. It ensures data consistency over common use events such as system restore, power loss, system crash.

    34. Does FileNet CE provide content compression or encryption?


      No.The FileNet P8 5.1 release supports this encryption feature that helps to protect the content from unauthorized access. If you have any doubts on IBM Filenet, then get them clarified from IBM Filenet Industry experts on our IBM

    35.Why use custom objects when you have a content-less document?


    • Custom objects can be customized as they are general-purpose objects while document objects contain metadata and content as its objects are instances of the document class.
    • Content-less documents are used in tracking physical items such as Video Tapes, books, etc. This document contains the properties but has no content.
    • Custom objects are not versionable. If versioning is required then appropriate class will be defined in document class hierarchy and objects are stored in the content-less documents.

    36. What happens to the work items when a work queue is deleted from PE?


      The work items will be kept on hold in the Process Engine work queue. The queues are deleted after initializing the isolated region. Once the queue is deleted then all the associated work items in it also get deleted.

    37.Where can you find the terminated workflows or work items?


      The administrator was able to search for events in the event logs available in the FileNet Process Administrator. The terminated work items are found through the process administrator by searching the information about these events.

    38. What are the types of queues available in the Process Engine?


      There are four different types of queues present in the Process Engine.

      Work queues – The work items await for processing in the work queues. It ensures the fast processing of items in the work queues.

      Component queues – Component queues process the workflow steps by configuring with external entities such as Java Message Service, Process Configuration control.

      System queues – The systems queues are the queues which can be accessed only by the Process Engine.

      User queues – The user queues hold the work items that are assigned to users or tracked by the users. Inbox and Tracker are two queues that are created automatically after initializing isolated region.

    39.Describe the different ways to secure documents in FileNet CE.


      There are two ways in securing the documents in FileNet CE

      1.Access Control List

      The Access Control List defines the access rights provided to the users which include viewing, updating the content, publishing, updating, access rights and metadata. An authorization framework assigns the access rights to the user groups or users based on configured LDAP repositories.

      2.Marking sets

      The Marking sets define the level of security for the objects. Access to objects is controlled by using the marking sets based on providing the specific property values.

    40.Define root classes in FileNet.


      A class which doesn’t have any parent class is called a root class. The FileNet object store contains various root classes such as an event, choice list, annotation, document class etc. The root classes are created automatically when the object store is created. After creating the root class the properties and subclasses can be defined or added to the object-store.

    41.What is the difference between a document and a record in FileNet terms?


    • A document is a file where you can create, save, retrieve, update, replace the old version with the updated version.
    • A record is a reference to information which provides metadata that can manage the information.
    • A document which is added to IBM FileNet P8 repository without declaring it as a record is called a “document” but as soon as it is declared as a record then the document will be considered as a record.
    • Records-enabled Content Objects Store (ROS) stores the Document objects and File Plan Object Store (FPOS) stores the record objects.

    42.What is the difference between the Major Version and Minor Version?


    • Content Engine supports two-level versioning where a document is either a major or minor version.
    • The documents with minor versions are denoted as “in-progress” while the major version documents are denoted as “completed”.
    • The documents can be promoted from the minor to major version or can be demoted from major to a minor version.

    43.Should all properties of CE replicate to RM?


    • No. It is recommended to avoid duplicating the properties unless it represents a specific requirement.
    • CE uses the properties which have the functional need for document management.
    • RM uses the properties which have the functional need for records management.
    • The same properties are used in ROS (CE) and FPOS (RM) by many ECM architects for simplicity

    44.What are stored search and search templates?


      The stored search and search templates are the predefined searches that are configured by the administrators by using the search designer tool. The users are able to search for objects in the workplace to locate the items. The workplace provides multiple options for searching objects stored in FileNet Content Engine that include simple search, stored search, search templates etc. Simple search enables the users to customize searches for documents, folders and custom objects. The search criteria and options are configured using the search view under the User Preferences page in the workplace.

    45.What is ECM?


      Enterprise Content Management is a process of managing and handling the complete lifecycle of the content of an organization. The organization has content in various forms such as scanned images, Word docs, PDF files, spreadsheets, etc. The ultimate goal of using ECM is to minimize any risk and enhance productivity, efficiency, and improve customer services by enhancing process visibility and eliminating paper-based tasks.

    46.Show the Required Components of FileNet P8?


    Required Components of FileNet P8

    47.Write the differences between Workplace and Workplace XT?


    Workplace XT
    The workplace is supported by FileNet P8 3.8 but the newer versions of FileNet P8 like FileNet P8 P4 support Workplace XT. Workplace XT is a new version of the Workplace.
    The workplace provides dedicated tools for customizing the workplace but Workplace XT does not support customization at all. It is faster and user-friendly. It has a better folder structure

    48.Describe what P8 means in FileNet P8?


      FileNet consists of 8 products so P8 means 8 products. Following are the eight products.

      • Content Manager
      • Records Manager
      • Team Collaboration Manager
      • Business Process Manager
      • Web Content Manager
      • Image Manager
      • Forms Manager
      • Email Manager

    49. Where are documents stored in FileNet Content Engine?


      Documents can be stored in FileNet Content Engine after configuration at the following locations.

      • File Store
      • Fixed Storage Devices
      • Database (as blobs)

    50.What is a File Store?


      FileNet stores documents in a physical folder called File Store. Multiple File Stores can be created in FileNet.

    51. Explain the use of Content Engine Query Builder?


      Functions of Content Engine Query Builder are

      • Using property values to find objects as a search criterion.
      • Create, run, and save simple searches.
      • Create, run, and save SQL queries.
      • Create and save search templates that prompt for criteria when they are launched.
      • Launch search templates.

    52.Does FileNet component CE, PE, AE support server clustering5 What -ind of clustering is supported by FileNet P8?


      FileNet P” platform supports s%mmetric# ,%mmetric# N 1# and N to M clusters. 4isincludes FileNet Content Engine# Process Engine and pplication Engine.s%mmetric clusters include !ot acti$e and passi$e ser$ers. i.e. In case of s%mmetric1-to-1 cluster# tere is one acti$e and anoter passi$e ser$er. 4is is simplest form of clustering.,%mmetric clusters include all te acti$e ser$ers. In ,%mmetric clusters different ser$ersrun different ser$ices !ut in case of fail o$er# multiple ser$ices are !e mo$ed on to oneser$er.Please note* 5ile FileNet CE# PE# E supports acti$e6acti$e clustering# FileNet I,supports onl% acti$e6passi$e clustering.

    53.Which protocol is used by FileNet P Process Engine !PE” to connect to ContentEngine !CE” or Application Engine !AE


      ##:P is used !% PE to communicate &it CE and E.II7P means 8 #nternet #nter*:.’ Protocol 87B means 8 :b)ect .e+uest ‘ro-e

    54.What is FN P domain?


      FileNet P” domain represents a logical grouping of p%sical resources (suc aso!:ect stores) as &ell as te Content Engine ser$ers tat pro$ide access to toseresources. ser$er can access an% resource in te domain# !ut cannot access an% resourcetat lies outside of te domain.4e CE 9lo!al Configuration /ata (9C/) data!ase stores information a!out teresources and ser$ices for te FileNet P” /omain.4e FileNet P” domain contains te follo&ing entities

    55. What is the connection between the IBM FileNet Connector for Salesforce app and the IBM FileNet Content Engine server?


    56.What is FileNet ‘usiness Frame?


      FileNet BPF pro$ides a configura!le frame&or’ for rapid de$elopment of BPMapplication. BPF 5e! pplication# an :a !ased application pro$ides a user friendl%interface to te !usiness users.long &it te pre defined screens and functionalit%# FileNet BPF pro$ides a frame&or’ to de$elop and customie te application to meet !usiness reuirement.FileNet BPF as t&o components*BPF 5e! pplication* /eplo%ed on a A2EE ser$er# te BPF 5e! pplication is anout-of-te-!o# customia!le# and configura!le portal for BPM applications# and a?I container &it rele$ant components for BPF applications.BPF Eplorer* BPF Eplorer is a Microsoft Management Console (MMC)-!ased toolfor defining and configuring BPF applications.

    57.How do you delete a document using code?


      A document object can be deleted from FileNet Content Engine (CE) using .delete() method.

      Following steps can be followed to delete a document:

    • Instantiate the object using getInstance or fetchInstance.Call ‘delete’ method to add delete operation to the objects PendingActions.
    • Call ‘save’ to perform the delete operation.
    • Following Java code demonstrates the deletion of a document stored in FileNet Content Engine:

    • // Get the object
    • Document doc = Factory.Document.getInstance(os,”Document”,”/Doc”);
    • // Mark the document for deletion locally
    • doc.delete();
    • // Perform the delete

    58.On which technology FileNet CE is build and where is it installed?


      IBM FileNet Version 5.0 onwards, following are the base software’s required for FileNet CE installation:

      • An Application Server, to run the Content Engine i.e. WebSphere, WebLogic, JBoss etc.
      • A Directory Server, for authentication and authorization of all FileNet P8 components.
      • Two or more database, one for the GCD database and remaining for object store data.
      • File System / Storage Device (optional), in case documents are stored on File System.
      • Load Balancer (optional) for high availability.

    59. What is Content Management Portfolio?


    Content Management Portfolio

    60. Why do we need custom objects when we can store the information can be stored in a separate database?


      Custom objects in FileNet CE are similar to rows representing the collection of information in a database table. In an application build on ECM platform, custom object provides multiple benefits over storing the information in a separate database:

    • Security of information “ The same access control principles are imposed on Custom Objects that are imposed on content objects.
    • Custom Objects support events and auditing.
    • Custom Objects can participate in business processes or records management just as normal documents can do.
    • Custom objects can be related easily to other objects that are maintained in the Content Engine utilizing Link Objects.

    61.How FileNet Content Engine authenticates the requests?


      Authentication over the EJB transport is extensible through use of the JAAS standard. The J2EE application server authenticates callers before they can access the EJB. Web Service Extensible Authentication Framework (WS-EAF) provides a pluggable authentication mechanism for the web service transport. EAF is based on WS-Security OASIS standard and implemented with the JAAS standard.

      The WS-Security standard defines how security credentials are formatted and inserted in a web service request. When a web service request arrives in the Content Engine server, the Content Engine web service listener extracts the WS-Security header and performs a JAAS login based on its contents. If this JAAS login is successful, then the web service listener passes the request to the Content Engine EJB layer within the EJB container.

    62. Discuss the differences between FileNet P8 3.5 and FileNet P8 4.0 versions?


    FileNet P8 3.5
    FileNet P8 4.0
    Content Engine was a C++ application running as a Microsoft Windows service. Content Engine is a Java based implementation running within a J2EE application server environment.
    In 3.5.2, communication between the AE and CE leveraged SOAP on the default port 8008. In 4.0, these engines can communicate using the default EJB transport or Web services transport.

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    63.How to download IBM FileNet P8 software for trail or training?


      There are multiple ways to get FileNet software’s for training or development purposes:

    • IBM FileNet P8 product suite for development / training environment can be rented from IBM for a small monthly price.
    • If your company is an IBM partner, you can get the IBM FileNet P8 VMware image from IBM specially designed for training.
    • This VMware image comes with Windows 2003 OS and full set of FileNet P8 Products / Training installed on it.
    • The size of this VM image varies from 15 GB to 50 GB and it requires at least 2 GB of RAM on your machine to run it.

    64. ACL’s (Access Control List)


      ACL is a group of access rights controlling which actions can be performed on a given object by a given user or group. For example actions including viewing content, updating content, updating metadata, updating access rights, and publishing.

      Each class is created with a Default Instance Security ACL, which is inherited by objects stored in it. One or more ACLs can be applied to an object.

      The task of mapping an access right to a user or group is supported by the authorization framework, which manages the user and group look-up in the configured LDAP repository or repositories

    65. What is Marking Sets?


    • FileNet Content Engine (CE) Markings or Marking Sets provides a way to define a level of security on objects (i.e. documents) in addition to the normal FileNet P8 object security model.
    • By using markings, access to objects can be controlled based on specific property value. Click here to read more about Marking Sets.

    66. Mention the Web Services Security (WS-Security) standard?


      FileNet web services uses WS-Security standards for authentication. Like JAAS, WS-Security is an extensible standard which supports multiple security token formats i.e. Username Token, Kerberos Tokens, SSL X.509 Tokens etc.

      When the Content Engine server receives a web service request, the Content Engine Web Service Listener extracts the WS-Security header and performs a JAAS login based on its contents. If this JAAS login is successful, then the Web service listener passes the request onto the Content Engine EJB layer within the EJB container.

    67. How To Delete A Queue In Process Engine?


      FileNet doesn’t provide any mechanism to delete a queue; whether or not it is a work queue or a element queue.The most effective workaround is to initialize the remoted place in following manner:Export remoted region configuration data to XML – Use Process Configuration Console (PCC) to export all additives of selected remoted region.Initialize a isolated place.Take a backup of XML report from the export in step 1 and punctiliously edit the XML record to remove the nodes of unwanted queue.Import the XML report in currently initialized isolated place with the option ‘overwrite’.Validate the configuration.

    68.What is connection point in FileNet?


      Connection points replace the router process used in previous Process Engine releases, connecting the Process Engine API to an associated isolated region.

    69.How to create connection point in FileNet?


      Start the New Connection Point wizard in the administration console: For a workflow system: In the domain navigation pane, click the object store. In the object store navigation tree, right-click the Administrative > Workflow System > Connection Points folder and click New Connection Point.

    70.What is event and subscription in FileNet?


      For example, creating a document in an object store triggers a create event, which launches a workflow that approves the new document and posts the approved content to a website. A subscription is the association of a particular event trigger with an event action.

    71. What is IBM FileNet Content Manager data types for Kofax Capture text constants?


    72.How do I add an event subscription to FileNet?


    • Creating a subscription
    • Start the New Subscription wizard in the administration console: Option. Description. From the class or object.
    • In the domain navigation pane, select the object store. In the object store navigation pane, click the class or
    • object that you want to create the subscription for.
    • Complete the wizard

    73.What is code module in FileNet?


    • A code module is Content Engine object that contains one or more Java action handlers and any supporting libraries.
    • Code modules are automatically available when the Content Engine is deployed to multiple application server instances, or moving your content metadata from one system to another.

    74.What is a FileNet server?


      The FileNet P8 domain represents a logical grouping of physical resources and the Content Platform Engine servers that provide access to those resources. The servers in a FileNet P8 domain are platform-independent and can be in separate Java EE domains.

    75.What is Workplace XT?


      Workplace XT is an optional FileNet® P8 platform component (similar to Application Engine) that hosts the Workplace XT web application, providing access to the process and content functionality of FileNet P8. You can install Workplace XT in addition to or in place of Application Engine

    76.What Is The Significance Of Folders In Filenet P8?


      In FileNet, Folders are used to group other objects including documents and custom objects. As folders in windows, FileNet folders provide a way to browse through FileNet objects. Folder’s helps in organizing the documents and other items. A document can be filed to multiple folders. FileNet does create copies of document in this case. It actually creates a logical association between then folder and the document.

      Few important facts about folders:

    • Folders are not versionable; only documents are.
    • Folders are based on CE folder class.
    • Content of a folders can be copied to another folder exist in same object store.
    • It is not mandatory that each document or objects should be filed under a folder. Documents which are not part of any folder remain Unfile.
    • A Root Folder is created along with a new Object Store. This folder is parent folder for all other folders in the Object Store.
    • Each Folder has its own custom security.
    • Folders can generate server events when they are created, modified, or deleted.

    77. What Is ‘workflow Roster’?


      ‘Workflow Roster’ is a database structure that stores information about all workflows (or workitems) in an isolated region. Workflow Roster is part of Process Engine VW database. Workflow rosters provide the Process Engine with an efficient way to locate specific workflows.

      When we initialize a new isolated reason in process engine, a roster called DefaultRoster is created for that isolated reason. Additional rosters can be created using Process Configuration Console (PCC) to easy administrative tasks.

    78. What Is Filenet Business Framework (bpf)?


    • FileNet BPF provides a configurable framework for rapid development of BPM application. BPF Web Application, an Ajax based application provides a user friendly interface to the business users.
    • Along with the pre defined screens and functionality, FileNet BPF provides a framework to develop and customize the application to meet business requirement.
    • FileNet BPF has two components:

      BPF Web Application: Deployed on a J2EE server, the BPF Web Application is an out-of-the-box, customizable, and configurable portal for BPM applications, and a UI container with relevant components for BPF applications.

      BPF Explorer: BPF Explorer is a Microsoft Management Console (MMC)-based tool for defining and configuring BPF applications.

    79. Define event actions & subscriptions?


      There is a framework provided by Content Engine for providing user-implemented actions when custom or system events on Content Engine objects are triggered. An event action can be defined as a user-implemented action. A developer codes an event action. When some actions like object creation, object modification, and object deletion are performed in an object store, it triggers some events. For example, the ‘create event’ is triggered when a document is created in an object-store. The create event launches a workflow to approve the new document and post the content approved to a website. Here the creation of the document is the event trigger and the launch of workflow is the event action. The creation of the documents leads to the launch of the workflow.

    80. Why most people choose Java in FileNet implementation?


      FileNet Content Engine (CE), Process Engine 5.X (PE) and Application Engine (AE); all are J2EE applications installed on J2EE Application Servers i.e. IBM WebSphere App Server. (Note PE was a C++ app before FileNet P8 Business Process Manager 5.x

      There are two ways for other applications (FileNet internal as well as external application or custom applications) to communicate to FileNet CE

    • EJB transport The EJB transport is an Enterprise Java Bean (EJB) that runs in the J2EE EJB container of the application server that hosts the Content Engine Service.
    • The EJB transport can only be accessed through the Content Engine Java API. This is the fastest way of accessing CE.

    81. What are events in FileNet?


      Events provide a mechanism for initiating actions that are invoked when objects are created and modified in, and deleted from, an object store.

    82. Differences between stored search and search template


    Stored search
    Search template
    Stored search is complete search. Search templates are for a partially completed search where users are promoted for search criteria.
    Stored search execute automatically when opened. Search template allows user to fill the search criteria’s and perform search.

    83.Explain the Process overview when the environments are connected?


    84.What is FileNet Content Engine?


      Content Platform Engine is a FileNet® P8 component that is designed to handle the heavy demands of a large enterprise. It can manage enterprise-wide workflow objects, custom objects, and documents by offering powerful and easy-to-use administration tools.

    85. How do you access FileNet?


    • Access FileNet P8 using integrated Office applications
    • In the Logon window, enter your user name and password.
    • If your administrator has configured single-sign on capability, where your Windows login information is used to log on to FileNet P8, you will not see this window.
    • If necessary, enter the web address.

    86. What tool does FileNet Content Manager use to add cases?


      To enable case workers to add a copy of a Box document to the current case, enable the Box copy feature for the case management repository. In the IBM Content Navigator administration tool, click Repositories and open the IBM FileNet Content Manager target object store that is used as the case management repository.

    87. What is FileNet image services?


      IBM FileNet Image Services helps your organization store and manage large volumes of fixed information with high availability to users. The services provide fast, security-rich access to enterprise content and documents.

    88. What is FileNet IDM?


      FileNet Integrated Document Management (IDM) Desktop is a thick client based electronic document management system that provides access to International Business Machines (IBM) FileNet Content repositories, Image Services (IS) and Content Services (CS) libraries.

    89. What is the role of FileNet developer?


      FileNet Integrated Document Management (IDM) Desktop is a thick client based electronic document management system that provides access to International Business Machines (IBM) FileNet Content repositories, Image Services (IS) and Content Services (CS) libraries.

    90. What is FileNet P8 domain entities?


      1.Site: A site is a geographical location where resources are connected through a local area network.

      2.Object store: An object store is a repository for storing objects (such as documents, folders, and business objects) and the metadata that defines the classes and properties of objects.

      3.Index area: An index area is a container for one or more indexes, which are used to perform full-text searches against documents in an object store.

      4.Fixed content device: A fixed content device is an external storage device. This device can be associated with a FileNet P8 fixed storage area.

      5.Content cache area: A content cache is a disk area that contains copies of content recently accessed through a Content Engine server. Typically used in a geographically distributed environment, it enhances response time when retrieving content.

      6.Add-on feature: An add-on feature is a module that contains custom metadata and data that support extensions to core Content Engine features.

      7.Marking set: A marking set provides a way to define a level of security on objects in addition to the normal FileNet P8 security model. By using markings, access to objects can be controlled based on specific property values.

    91. Where FileNet Content Engine (CE) physically stores documents?


      FileNet Content Engine can be configured to store documents at following places:

    • In Database as blobs (IBM recommended maximum document size to store as blob is 10 KB)
    • In File Store
    • In Fixed Storage Devices (like EMC Centera)
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    92. Is FileNet a SAAS?


      Moving to the cloud can involve two types of platforms: Software as a Service (SAAS) – a providers’ ECM cloud environment where the provider offers software and infrastructure maintenance. e.g., FileNet with IBM’s cloud or Documentum/OpenText with their own proprietary SAAS environment.

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