1. What is a Quota Arrangement in SAP MM?
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A Quota Arrangement distributes a material requirement among multiple approved sources of supply. It helps organisations determine how procurement quantities should be allocated between suppliers based on configured purchasing requirements.
2. What is a Request for Quotation in SAP MM?
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A Request for Quotation is a purchasing document used to request pricing and supply conditions from potential suppliers. Buyers can compare received quotations and select a suitable source according to business requirements.
3. What is a Vendor Master in SAP MM?
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Vendor Master contains important supplier information required for procurement transactions. It can include general details, purchasing information, payment-related data, and organisational assignments used during purchasing activities.
4. What is a Purchasing Info Record?
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A Purchasing Info Record maintains procurement information for a material and supplier relationship. It can store purchasing prices, delivery details, conditions, and other information that assists buyers during procurement processing.
5. How would you analyse a failed purchase order transaction?
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Review the material, supplier, purchasing organisation, plant, quantity, pricing conditions, account assignment, and relevant master data. Checking these areas helps identify missing information or configuration issues affecting purchase order creation.
6. What is Account Assignment in SAP MM?
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Account Assignment determines the cost object or accounting information associated with certain procurement transactions. It helps ensure that purchases are appropriately connected to areas such as cost centres, assets, or projects.
7. What is a Service Entry Sheet?
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A Service Entry Sheet records services performed by an external supplier against a service procurement requirement. It provides confirmation of completed services before the related supplier invoice is processed.
8. How would you troubleshoot a purchase order pricing issue?
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Check the purchasing conditions, supplier information, material details, validity dates, quantity, pricing records, and relevant condition settings. Comparing these details helps determine why the expected purchase price was not applied.
9. What is Release Procedure in SAP MM?
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Release Procedure controls the approval of selected purchasing documents according to predefined business conditions. It helps organisations establish authorisation levels and ensures procurement documents receive the required approvals before further processing.
10. Why is supplier master data important?
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Accurate supplier information supports reliable purchasing, ordering, invoice processing, payment activities, and reporting. Proper maintenance reduces transaction errors and helps procurement teams work with consistent supplier records.